Fleet managers and business owners overseeing vehicles and fuel purchases face a critical challenge: maintaining control over fuel expenses without micromanaging every transaction. With unauthorized fuel spending undermining budgets, productivity and trust, finding a reliable fleet management solution is essential. Fleet fuel cards from Phillips 66®, Conoco® and 76® offer the tools businesses need to eliminate misuse and unlock measurable savings.
By aligning these controls with fuel spending policies, a fleet manager can help ensure every driver adheres to company guidelines.
Complete Control with Fleet Fuel Cards
A fleet fuel card program enables company-wide oversight across fuel and maintenance purchases. Whether you’re managing a small team or a nationwide fleet, the Phillips 66®, Conoco® and 76® fleet card options help businesses control where, when and how company drivers fuel up.
This trifecta of brands offers two powerful fleet cards, The Business Fleet Card and The Business Universal Card. Both fuel cards integrate robust fraud prevention features, providing a seamless way to stop unauthorized purchases before they start.
Unlike traditional credit cards, these fleet fuel cards are equipped with real-time tracking, increased fraud prevention features and customizable controls. These tools work together to prevent someone from misusing a card for personal purchases and safeguard against theft or fraud.
Real-time Fuel Tracking and Comprehensive Reporting
Every time a driver purchases fuel with a Phillips 66 fleet card, transaction details are recorded. This real-time data is logged in a fleet card dashboard where fleet managers can view information like:
- Date and time of purchase
- Fueling location
- Driver ID
- Vehicle ID
- Odometer readings
- Fuel volume
- Purchase amount
- Fuel type and grade
Automated fuel expense tracking eliminates the need for receipts and fuel expense reports. It also adds a layer of transparency, which helps with accountability. When drivers know everything is being monitored, misuse is much less of a temptation.
Fleet fuel card data facilitates strategic analysis and faster decision-making. Monthly or on-demand reports offer detailed summaries to help with accounting, detect anomalies and keep an eye on fuel expenses across all business vehicles. This reporting precision makes budgeting easier and increases overall efficiency, providing answers to common questions like:
- “Which employee is spending the most on fuel?”
- “Why are costs higher at certain locations?”
Increased Fraud Prevention
Unauthorized fuel spending is often hard to detect until it significantly impacts your bottom line. The Business Fleet and Business Universal cards address this challenge with layered fraud prevention. When a driver swipes a card, they must enter a PIN and odometer reading at the pump. Should someone try to use the card without the proper credentials, fleet managers are alerted and the card can be canceled from the fleet card dashboard or via the Fleet SmartHub mobile app.
Tailored Fuel Card Controls to Fit any Fleet
Every fleet has unique needs — which is why the Conoco fuel card offers customizable purchase controls. These spending limits help regulate purchasing at the pump and add a third layer of fraud prevention beyond real-time tracking and PINs. These controls include:
- Limits by amount, location or fuel type
- Approved days of the week or times of day
- Max volume or max purchase amount
- Max number of purchases in a defined window of time
These flexible controls can be tailored to meet a business’ specific needs, regardless of size. By aligning these controls with fuel spending policies, a fleet manager can help ensure every driver adheres to company guidelines.
Business Value: Saving Time and Money
Beyond offering superior security, 76 and Phillips 66 fuel cards contribute to operational efficiency and cost savings. These fleet cards reduce the time drivers spend searching for accepted fuel stations, provide direct savings, streamline accounting processes and offer valuable insights for informed decision-making.
Savings and Broad Access to Fuel Stations
Both the Business fleet and Business Universal cards are accepted at over 7,500 Phillips 66®, Conoco® and 76® fueling locations nationwide and can offer up to 7¢ per gallon fuel rebates when you fuel in-network. The Business Universal card broadens acceptance to more than 95% of U.S. fuel stations. With both a large network and universal acceptance, drivers are sure to find fuel when they need it. Fuel savings add up when you take advantage of the fuel rebates.
Beyond the rebates, both cards provide access to an exclusive savings network that offers discounted pricing on items such as auto parts, tires, hotels and more.
Seamless Integration with Accounting
Managing your fleet expenses is simplified with a Phillips 66 fuel card. The included fleet card dashboard easily communicates with most bookkeeping and accounting platforms. This means all your data can be instantly shared with your accounting department without the risk of human error. The time savings contribute to a company’s bottom line and may allow your accounting department to focus more time on budgeting and forecasting for future growth.
Beyond the rebates, both cards provide access to an exclusive savings network that offers discounted pricing on items such as auto parts, tires, hotels and more.
Empowering Fleet Managers with Data
Today’s leading fleet cards aren’t just about payment — they’re about delivering insights. By analyzing data from driver purchases, locations and mileage, companies uncover patterns leading to smarter routing, reduced maintenance needs and lower fuel costs. This data-driven approach transforms simple card usage into strategies for continuous improvement.
Through fleet card reporting and analytics, fleet managers can view fuel consumption by vehicle or driver and monitor for theft attempts or fraudulent transactions. These insights provide a competitive edge, particularly in industries where the cost per mile and vehicle uptime significantly impact profitability.
Fleet Cards Offering Confidence and Clarity
By adopting a Phillips 66®, Conoco® and 76® fleet fuel card, businesses gain access to a powerful suite of tools ensuring fraud prevention, promoting control and providing real-time insight into driver behavior and fuel spending. These fleet cards go beyond payment solutions — they deliver strategic advantages, prevent unauthorized use and ultimately help companies save time and money.
From detailed tracking to robust controls, rebates and expansive station acceptance, the Business Fleet and Business Universal cards give business owners the confidence and clarity they need to run efficient, cost-effective fleets. Visit phillips66fleet.com to learn more.