Fleet managers overseeing vehicle-dependent businesses face continual pressure to reduce fuel expenses, monitor driver behavior, and enhance operational efficiency without sacrificing service or security. The demand for innovative, streamlined solutions has never been greater. Today, real-time data and automated alerts are transforming how fleets handle fuel purchases, driver performance and cost control — unlocking significant savings and empowering smarter decisions across the board.
Automated alerts are a powerful component of these fleet fuel cards. With customizable thresholds, managers are immediately notified of transactions that are out of policy, potential fraud or unusual purchase activity.
Real-time Data: The Foundation of Effective Fleet Management
Fleets powered by real-time fuel card data gain instant insight into vehicle activity, purchases and maintenance needs. This level of visibility is essential for monitoring driver behavior, verifying service routes and identifying fuel theft or inefficiencies. Platforms integrated with premium GPS tracking and telematics take this visibility even further. The Phillips 66®, Conoco®, and 76® Business Fleet and Business Universal cards make it easy to see where every gallon is spent.
These fleet management solutions track fuel transactions in real-time, ensuring every purchase is captured and recorded. All data is logged into and accessible from a fleet card dashboard. Purchase details include:
- Date and time of purchase
- Fuel volume, type and grade
- Station location
- Driver ID and odometer readings
Fleet cards eliminate the need to collect receipts or to submit and reconcile fuel expense reports. Automating fuel expense tracking saves time and money.
Automated Alerts Keep Drivers and Dollars in Check
Automated alerts are a powerful component of these fleet fuel cards. With customizable thresholds, managers are immediately notified of transactions that are out of policy, potential fraud or unusual purchase activity.
Fleet fuel cards eliminate the guesswork and paperwork associated with fueling.
This proactive monitoring translates into hard savings. Studies show using automated alerts and real-time tracking can reduce fuel costs while improving route and time efficiency. With alerts tied directly into a central dashboard, every transaction is logged, audited and easy to reconcile.
Card Controls and Purchase Monitoring
The Phillips 66®, Conoco®, and 76® Fleet Card suite is designed for complete purchase control. With these cards, businesses can:
- Set individual driver or vehicle purchase limits.
- Restrict purchases to fuel-only or include maintenance.
- Limit transaction frequency and fuel type.
- Track each purchase with detailed reporting.
Fleet fuel cards eliminate the guesswork and paperwork associated with fueling. Receipts are digitized, reports are automated and the entire process becomes transparent. These tools reduce administrative burdens and minimize fraud, providing a layer of accountability that cash or personal credit cards can’t offer.
Powerful Fuel Savings through Discounts and Rebates
Fuel discounts and rebates are critical in today’s competitive business climate. Both the Business Fleet Card and Business Universal Card offer volume-based rebates that grow with fuel usage. With fuel rebates of up to 7¢ per gallon at more than 7,500 Phillips 66®, Conoco®, and 76® stations, these cards help you save with every gallon pumped. Discounts are applied automatically and reflected in your online dashboard and invoices.
The Business Fleet card offers a broad acceptance network of over 6,800 Phillips 66®, Conoco®, and 76® stations, while the Business Universal card expands this reach to 95% of gas stations nationwide.
Maintenance, Repairs and Vehicle Insights
The ideal fuel card solution should provide more than a broad fuel network and rebates. The options provided by Phillips 66®, Conoco®, and 76® give users access to thousands of maintenance locations across the U.S., where cards can be used for services such as oil changes, inspections or tire replacements.
With telematics integration, fleet managers can ensure preventative maintenance schedules are maintained and vehicle health is monitored, reducing the risk of unexpected repairs.
These services integrate seamlessly with driver tracking and fuel usage data to provide complete visibility into vehicle health and driver behavior. Alerts notify managers of maintenance due dates, changes in engine performance, low tire pressure, etc. And alerts can be set to flag poor driving habits such as excessive idling, speeding, and aggressive acceleration or braking. These vehicle- and driver-specific alerts contribute to improved vehicle health, increased uptime and reduced maintenance costs.
A Scalable Fuel Card Solution for Every Business Size
Whether you’re a small business with a handful of company cars or a large fleet servicing multiple states, the Phillips 66 fuel card suite offers scalable solutions to match your needs:
- Business Fleet Card: Ideal for regional businesses that fuel primarily at branded locations.
- Business Universal Card: Perfect for fleets needing nationwide coverage and flexibility.
Both cards feature multiple card controls and customizable reports that simplify account management regardless of fleet size.
Online Management and Mobile App Access
Fleet managers can manage their cards, drivers and expenses from an intuitive web dashboard or mobile app. Features include:
- Real-time transaction monitoring.
- Instant card lock/unlock.
- Digital invoice review.
- Automated report scheduling.
- Alert setup for fuel limits, transactions and location breaches.
These features enhance convenience and eliminate the delays associated with manual fleet administration. With 24/7 access, businesses can make timely adjustments, approve exceptions and oversee operations from anywhere.
Real-time alerts are available via the mobile app, so wherever your business takes you, you always know the latest regarding your fleet.
Reducing Risk and Increasing Security
Most fuel card programs offer advanced security features. Both the Business Fleet and Business Universal cards require PINs and odometer readings to be entered at the pump to verify purchases. These measures, combined with purchase controls, minimize the chances of unauthorized use. Telematics integration adds a layer of protection, ensuring that vehicles are at the pump when the card is used.
These layers of security build trust and accountability within your fleet while protecting your business from financial loss.
Integrated Reporting for Smarter Decisions
With comprehensive reporting capabilities, Phillips 66 fleet card solutions turn transaction data into business intelligence. Managers can analyze:
- Fuel usage trends across drivers and vehicles
- Cost per mile metrics
- Maintenance spending patterns
- High-risk driver behavior
These insights support better decision-making and help companies fine-tune their operations for long-term savings and sustainability. Reports can be automated and sent directly to your inbox.
The Right Fuel Card Drives Long-term Success
Fuel expenses are often the largest controllable cost for a fleet. With the right tools, businesses can turn fuel cards into full-service fleet management platforms — combining payment controls, real-time data, telematics and alerts into one seamless solution.
For fleet managers, the benefits are significant: reduced fuel costs, fewer unauthorized transactions, improved driver behavior and complete transparency. With a fleet card from Phillips 66®, Conoco®, and 76®, you’re not just managing expenses — you’re gaining a powerful partner in fleet success.